Report to and provide assistance in all matters to the Management Team of the Company.
Protect the financial interests and integrity of the Owner, Company, employees, investors, and associates. Adhere to all professional, municipal, and Company policies, requirements, and procedures.
Conduct all Company business in a way that conveys ADC’s ethics and integrity; and builds a relationship of trust and respect.
Work with all Managers and Employees of ADC and NAI in any way to achieve the goals and vision of the Company.
Provide timely and accurate project data and interim financial reports.
Ensure that all accounting procedures are conducted according to the highest standards and in the best interest of ADC/NAI, related companies, and its Owner.
Proactively provide outstanding customer service to all.
Responsible for all day-to-day accounting functions of all companies, subsidiaries, projects, and Land Development.
Responsible to accurately track and transfer funds between companies.
Responsible to deposit all funds to the correct account, properly track expenses.
Pay all payables on or ahead of schedule without incurring penalties or interest.
Track cash balances in all accounts and ensure that adequate funding is available.
Work with Architects to invoice clients on a timely basis.
Work with Architects and Project Managers to produce the Cash Flow Reports for the monthly Finance Meeting.
Efficiently reconcile all company and intercompany accounts on a regular basis.
Work with Management Team to improve accounting software and computer systems.
Be fully operative on QuickBooks.
Ensure that the proper authority approves all payable invoices. Review all job cost-related payables for accurate cost coding per Architect or Project Manager.
Implement and supervise the preparation, accuracy, and timeliness of draws.
Input all accounting adjustments and journal entries.
Submit payroll timesheets to payroll service and record journal entries as appropriate with job costing. Ensure that payroll is issued according to schedule to all employees. Ensure that 401k Profit Sharing contributions and loan re-payments are submitted when due.
Prepare accounting records for yearly insurance audit.
Responsible for the day-to-day interaction with financial institutions on all accounts.Maintain all accounting records and produce financial reports that accurately reflect the performance of ADC and all related companies, projects, and investments. Issue on schedule.
Assist with General Office duties as requested.
Protect information that is confidential and proprietary. Assist all Managers and Employees in facilitating confidential business matters.
Build relationships with Strategic Alliance Members. Work to develop beneficial opportunities.
Calculate and report all taxes, except the end of year taxes, without penalties or interest. Ensure that taxes are current and paid in advance or by the due date.
Compile all information for preparing the annual tax returns for all companies. Work with outside Accountant and CPA to produce year end tax returns. Review all year-end financial reports with the owner of the company.